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Job titleSchool 
Admissions Manager
Oryx International School, Doha Find out moreClose

Admissions Manager

Mesaimeer Campus - Barwa City Street, Mesaimeer, Doha, Qatar

Package: Competitive

Start date: May 2020

Contract type: Full Time

Contract term: Fixed term

Are you an experienced, flexible and competent Operational Leader with exceptional interpersonal skills, seeking a challenging new opportunity? If so, you will be interested in this fantastic opportunity to take our state-of-the art international school through our next stage of development.

The Opportunity

The role is due to start from May 2020 or as soon as possible. You will primarily be responsible for the management and development of the Admissions strategy, programmes and processes for the school to deliver a first-class user experience for families as they make the important decision of where to educate their children.

You will provide effective leadership to support the admissions team and processes. To match the expectations and reputation of Orbital Education and Qatar Airways, we expect high quality and high standards from our staff.

You will have an excellent track record of leading and managing admission teams in a school environment.

In particular, the role covers the following tasks:

Admissions:

  • Deliver a five-star, individualised admissions experience to parents from enquiry to enrolment.
  • Continuously improve, organise and manage the administrative procedures relating to admissions, pupil records, and pupils with SEN (under the direction of the SENCO) to ensure they are kept up to date and compliant with MOE / Orbital requirements.
  • Delegate to and oversee the work of the admissions staff through a daily review of admissions with the team providing clear structure and prioritisation of work.
  • Review the performance of admissions staff and address any areas of low performance through on the job training.
  • Ensure all school admission packs are kept up-to-date and distributed to key stakeholders in liaison with the Head of Admissions and Marketing, Heads of Primary and Secondary and the Executive Principal.
  • Support parents with completing admissions processes and collecting and compiling associated documents.
  • Arrange, manage and facilitate school tours and prospective parent visits.
  • Assist in the promotion of the school through the sensitive dealings with children, parents and visitors at all times.
  • Ensure that the output and quality of work is of a high standard and complies with current legislation / standards.

Assessments:

  • Manage assessment processes with Heads of Primary and Secondary, SENCO and teaching staff.
  • Book assessments with parents and teaching staff for prospective children to attend.
  • Manage assessment results with recommendations for enrolment, further assessments or SENCO intervention with School or Regional Head.

Systems Management:

  • Support implementation of new systems to drive efficiencies and improve the customer experience.
  • Manage effective computerised systems (e.g. iSams) for record keeping purposes.
  • Manage archiving of paper records and files.

Reporting:

  • Prepare weekly report for Orbital Education and Principal/s.
  • Prepare reports for the Ministry of Education and Higher Education (MOE&HE) and other stakeholders as required.

Strategic / Planning

  • To manage, implement and drive a clear admissions strategy for the school, to deliver the admissions strategy and enhance relationships with key stakeholders.
  • Deliver reporting and forecasting accurately and on time, attending group pipeline meetings.
  • Ensure the admissions processes is seamless for prospective families and students and that all families receive an exceptional user experience.
  • Ensure all members of staff and the school community understand and fulfil their admissions responsibilities by liaising with key teaching staff and senior management to support the admissions process.

Customer Service

  • Ensure customer service standards are maintained and implemented in accordance with the school’s values.
  • Ensure families receive professional support, guidance and expert advice across the full admissions process.
  • Any other duties as can be reasonably expected within the boundaries of the school office.
  • Be an active, organised and enthusiastic member of the team.
  • Observe the confidentiality of all the personal information access you may have concerning parents and students, as well as third party influencers (companies, relocation agents).
  • Cover duties of other office staff as required.

GENERAL - Shared responsibilities:

  • Support the School Executive Principal and Head of Admissions and Marketing.
  • Work effectively as part of Marketing and Admissions team providing support where required.
  • Ensure staff answer telephones, take messages and monitor calls specific to Admissions.
  • Ensure Admissions visitors are received appropriately.
  • Liaise with staff, pupils and parents regarding admissions.
  • Assist with school mailings when required.
  • Assist with First Aid as required.

To match the expectations and reputation of Orbital Education and Qatar Airways, we expect high quality and high standards from our staff.

Person Specification

You will have knowledge and experience of the Admissions process in an independent school.

In particular, we are looking for candidates who have the following skills and experience:

  • Experience of working within a school or university admissions function.
  • Experience with ISAMs / or other admissions system.
  • Excellent numeracy, literacy and ICT skills.
  • Ability to organise, lead and motivate staff.
  • Excellent communications skills, particularly written and spoken English.

About the School

Oryx International School (https://oryxschool.qa/) is a unique project conceptualised by Qatar Airways and Orbital Education (https://orbitaled.com/) creating a joint venture between a world renowned, multi-billion dollar turnover airline and a prestigious group of International schools. The objective of this £70 million project is to satisfy the demand for premium quality British style education for the children of expatriate employees of Qatar Airways in Doha.

The vision and mission of Oryx International School is to provide the employees of the world’s five-star airline and their children access to a five-star education. The new, bespoke, built to specification school provides state-of-the-art facilities and education technology to enrich teaching and learning experiences for our students. The school aspires to foster an ethos of global citizenship, the celebration of cultural diversity and a wide international perspective to equip their students with the building blocks to become potential leaders of the future across the world.

The facilities offered at the school site, combined with our approach to education, which incorporates British style and tradition based upon the English National Curriculum, while retaining the value of local culture and tradition, allows Oryx International School to stand out.

Benefits of working at an Orbital Education School

Orbital Education (https://orbitaled.com/) focuses on delivering the very best in British education to its students around the globe. It’s an expanding group with schools already in Spain, Hungary, Slovenia, China, Russia, Ecuador and the Middle East, with exciting plans to develop new schools across the globe. Key reasons to work at an Orbital Education School include:

  • Opportunities to collaborate with colleagues and students worldwide
  • Enhanced professional development opportunities, through partnerships with specialist learning providers to offer recognised and accredited professional development programmes.
  • Opportunities for both career development and movement within the group, providing opportunity to see the world whilst progressing an attractive and rewarding career.

Application Process

If this describes you, you meet the requirements for this position and are keen to join our excellent and friendly school we would welcome an application from you.

Applications should be made by CV in the first instance, with all relevant details of your experience and education history, accounting for any employment gaps. Applications should be submitted to recruitment@oryxschool.qa

Your application should include a cover letter outlining how you would utilise your knowledge, skills, and experiences to ensure success in the role. You should also detail the names, email contacts and contact numbers of two referees, one of whom must be your current or most recent employer.

Closing date: 31st March 2020

Successful candidates will be contacted as soon as we have drawn up a shortlist for interview which we hope to hold by the end of March. If you have not heard from us before 31st March you can assume that your application has been unsuccessful on this occasion.

Safeguarding – Oryx International School, Doha is committed to safeguarding and promoting the welfare of children and young people and expects all of its staff and stakeholders to share this commitment. As part of the school’s commitment to safeguarding, all post-holders are subject to background checks and an International Child Protection Certificate administered by ACRO https://www.acro.police.uk/icp... (if ever worked or lived in the UK), Prohibition Checks where appropriate and/or Criminal Records (Police Check) disclosure from their most recent country of residence.